Benjamin Ruiz de Gamboa

Program and contract oversight role supporting a multi-million dollar enterprise IT portfolio within the Office of Community Planning and Development.

- Advised senior leadership by facilitating project planning for a $45M enterprise IT program, aligning IT, finance, procurement, and GSA stakeholders around shared milestones while mitigating delivery and financial risks during shifting priorities
- Implemented financial controls and accountability measures across a $45M IT portfolio, improving vendor billing accuracy, increasing leadership visibility into financial movements, and contributing to a 31% reduction in contract expenditures
- Participated in semi-weekly Agile ceremonies with project managers and development teams to track portfolio progress, manage JIRA tickets, surface risks, and align budget priorities to maintain delivery momentum
- Partnered with IT leadership on system lifecycle activities, supporting requirements definition, documentation, and delivery tracking to ensure alignment with stakeholder needs, compliance requirements, and program objectives
- Maintained SharePoint tracking tools to improve project visibility, manage deliverables, structure project documentation and enhance the customer experience

Position Renamed to Procurement Analyst following a promotion and role evolution in January 2023

- Led enterprise procurement transformation initiatives across 14 program offices of multi- organizational level, improving governance, execution speed, and customer experience
- Served as a strategic advisor within a federal context, translating complex and ambiguous requirements into compliant, actionable plans
- Managed a portfolio of 30+ active contracts totaling $100M+, monitoring performance, risk, and control effectiveness
- Facilitated cross-functional and executive-level forums to resolve blockers, align priorities, and maintain delivery momentum across parallel workstreams
- Developed and delivered executive-level analyses and recommendations enabling timely, high-impact leadership decisions

Position Renamed to Procurement Analyst following a promotion and role evolution in January 2023

- Led enterprise procurement transformation initiatives across 14 program offices of multi- organizational level, improving governance, execution speed, and customer experience
- Served as a strategic advisor within a federal context, translating complex and ambiguous requirements into compliant, actionable plans
- Managed a portfolio of 30+ active contracts totaling $100M+, monitoring performance, risk, and control effectiveness
- Facilitated cross-functional and executive-level forums to resolve blockers, align priorities, and maintain delivery momentum across parallel workstreams
- Developed and delivered executive-level analyses and recommendations enabling timely, high-impact leadership decisions

Strategic support role to senior executive leadership overseeing enterprise business operations, including procurement, HR, IT, facilities, and financial management. (Temporary Promotion Assignments in 2018 and 2020)

- Partnered directly with the Deputy Chief for Business Operations and agency management officials in organizational program review that assessed procurement, grants and agreements, HR, IT, Facilities, and financial activities for program and organizational performance, effectiveness and accountability recommendations that informed leadership actions and operational improvements
- Recognized by executive leadership for the quality and impact of a comprehensive organizational program review & entrusted to author standard operating procedures for program reviews that were adopted enterprise-wide to standardize evaluation processes
- Conducted proactive analysis of sensitive and high-visibility issues, enabling informed executive decision-making and supporting leadership priorities
- Coordinated across multiple functional areas to gather data, synthesize findings, and present structured insights to senior leadership

Executive support role focused on coordination, planning, and delivery of agency priority initiatives across multiple organizational units.

- Supported C-suite executive leadership by planning, tracking, and coordinating long- and short-range deliverables for agency priority initiatives
- Ensured alignment across procurement, HR, IT, facilities, and finance teams by facilitating communication and coordination among senior leaders and staff
- Developed and coordinated executive briefing materials used in engagements with the Chief, mission area leadership, and department officials
- Managed competing priorities and deadlines in a fast-paced environment while maintaining accuracy, discretion, and responsiveness
- Supported talent acquisition actions and onboarding processes requiring executive approval and cross-functional coordination

Early-career role supporting strategic operations, workforce planning, and organizational design initiatives within Human Resources Management.

- Collaborated with HR leadership to assess organizational needs and support the creation of a new Strategic Operations unit, contributing to the realignment of 72 employees to improve HR service delivery and operational efficiency
-Supported organizational analysis and workforce planning efforts, providing data and recommendations that informed leadership decisions
- Oversaw procurement justifications, expense tracking, and financial reconciliation for a $1.2M operating budget, ensuring transparency and compliance
- Advised senior HR managers on federal travel regulations and policy interpretation, guiding staff through SAP Concur workflows and ensuring accurate authorization, reconciliation, and executive approval of travel expenditures
- Assembled talent acquisition and staffing packages for review and approval by agency executive leadership
- Developed internal communications and authored content for leadership publications, supporting information flow and organizational alignment