Julie Levin, CGMP

Meeting team lead contractor for the Food and Drug Administration (FDA), Center for Drug Evaluation and Research (CDER), Office of New Drugs (OND). Responsibilities included coordination and oversight for all meeting logistics from inception to close-out working closely with project managers, contract managers, authorizing officials, security, clearance offices, communications offices, in addition to internal and external contracted vendors and sponsors. Arranged for in-person, virtual and hybrid events ranging in size from 40-3000 participants. Created templates, SOPs, and streamlined processes and procedures, Managed and mentored a team of 3 meeting specialists. Other responsibilities included but not limited to: analysis, reporting, evaluation and close-out, audio-visual, customer service and vip management, database development and management, development and implementation of standard operating procedures, guideline and policy development, invoice review, reconciliation and processing, social media, marketing and promotion, materials development and production, food and beverage, pre, on-site, and post program management, program management and scheduling, records management, training, supervision and mentoring, registration management, senior management interaction, signage development, vendor management, social networking, sponsorship and fund raising, tracking and reconciliation, volunteer coordination, website content development.

Provided executive level support to the CEO and other colleagues as directed.  Proficient and organized multi-tasker responsible for:  managing the CEO's daily professional and at times personal calendars; project management; oversaw special projects; maintained discretion and confidentiality of sensitive materials; prepared presentations, reports and meeting minutes; records management; internal and external meeting coordination; travel expense reconciliation; and assisted with budget development. Responsibilities included but not limited to: external senior management support and interaction, records and material management, program management, financial management, volunteer and consultant coordination, contract negotiations and vendor management, relationship management, program management, sponsorship and fund raising.

Managed all pre, onsite and post conferences logistics for live and virtual conferences. Developed and tracked budgets. Abstract management. Program, volunteer, and speaker management. Maintained historical records. Managed signage, registration, housing and food and beverage requirements for annual meeting. Staff liaison to the conference committee and society board of directors.  Responsibilities included but not limited to: abstract management & programming, audio-visual, budget development and evaluation, contract negotiations, décor, entertainment, executive level interaction, food and beverage, materials development and production, meeting/event analysis and close-out, member interaction and customer service, on-site logistics, registration and housing, shipping logistics, site research and selection, transportation.

Provided a full range of support to the CEO that included but not limited to calendar management, travel arrangements, reports, and requisite materials daily. Maintained 100% confidentiality with sensitive information, financial data, and records. Liaised between multiple boards and committees. Managed approximately 100 member volunteers at any given time. Proactively resolved any issues and exercised tact, diplomacy, and discretion. Monitored costs and expense reports, negotiated vendor contracts and prepared invoices. Managed the execution of event logistics, accommodations, and travel arrangements for all board members and volunteers. Oversaw and managed office inventory activities, including ordering and stocking supplies, shipping and receiving. Responsibilities included but not limited to: senior management support and interaction, records and material management, program management, financial management, volunteer and consultant coordination, contract negotiations and vendor management, relationship management, pre, on-site, and post program management, sponsorship and fund raising, continuing education management.

Managed all pre, onsite and post program logistics for 30-40 scientific biological education research conferences which took place at domestic and international venues during the summer months each year. Annual program income – approximately $4,000,000.  Responsibilities included but not limited to: analysis, reporting, evaluation and close-out, audio-visual, budget development, business development and proposal preparation, continuing medical education (CME), contract negotiations, credit card processing and compliance, customer service and VIP management, database development and management, décor, development and implementation of standard operating procedures, entertainment, exhibit management, financial management and forecasting, guideline and policy development, insurance, invoice review, reconciliation and processing, marketing and promotion, mass mailings, materials development and production, menu planning, food and beverage, photography, pre, on-site, and post program management, program management and scheduling, records management, recreational activities, recruiting, training, supervision and mentoring, registration management, room block and housing management, senior management interaction, shipping logistics, signage development, site research and selection, site, exhibit and vendor management, social networking, sponsorship and fund raising, tracking and reconciliation, transportation, volunteer and consultant coordination, website development and maintenance.